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Workflow Automation and Productivity Boosting Tools

14 July 2021

Have you thought about how workload automation can help you be more productive? Fortunately, there are more technologies than ever before available to make life easier and automate many of the more time-consuming chores you face daily. Here are our top seven suggestions.

It is easy to become sidetracked and overwhelmed in a world awash in information. Many people have multiple tabs open on their computers during the workday, making it difficult to accomplish their to-do lists efficiently.

Successful business owners, on the other hand, use technology to automate routine chores and increase productivity. Workload automation may appear to be a dream come true, but it is important to remember that not all automation tools are suitable for your needs. 

The world of automation is more intricate than ever before, and there are a plethora of tools vying for the opportunity to handle your workload. So, which one is the best for you and will help you enhance your everyday productivity?

What Is Workload Automation and How Does It Work?

Workload automation is the use of software tools to automate repetitive business and IT operations by triggering, scheduling, running, and managing them. Workloads necessitate a digital or manual effort during a company's day-to-day operations.

To remove manual intervention, reduce errors, and increase the overall effectiveness of your company and IT processes, you can digitize manual workloads and automate digital workloads.

Workload automation is linked to Job Scheduling, which involves triggering, scheduling, and running resource-intensive workloads overnight, also known as Batch Windows. With the ongoing developments in computer processing, the necessity to arrange overnight batch windows has decreased. Workload automation today is based on event-driven executions rather than fixed date and time executions.

Because it reduces the spare time between when a process can kick-off and when it starts running, event-driven task automation is more efficient.

The following is a list of the top seven automation software and tools:

1. Wunderlist

Wunderlist keeps your life in order by allowing you to build personalized lists and reminders depending on your requirements and goals. No matter where you are, you can use it on your computer, tablet, or phone. This makes keeping track of your daily, weekly, and monthly tasks much easier.

You may also collaborate on your projects by sharing your lists with friends, family, and coworkers. This is beneficial to a company. Instead of slaving away on a to-do list, they can collaborate with their coworkers to get the job done faster.

2. ActiveCampaign

ActiveCampaign is a marketing automation software with a twist. It is a company program that combines advanced email marketing features with an enterprise-standard CRM. It is one of the most comprehensive marketing automation platforms available. And every edition of its software is cheaply priced.

ActiveCampaign allows you to create autoresponders based on a variety of criteria. It also allows you to automate your contacts and list maintenance, as well as automation within its Deals CRM system. You may schedule appointments, add notes to contacts, and send direct messages using the ‘Deals' system.

Its customer communications features enable you to send targeted messages directly to website visitors, resulting in a better customer experience.

3. Buffer or Hootsuite

In today's environment, social media is an integral aspect of any business. Running it, on the other hand, is significant pain, and organizing marketing campaigns across several platforms can be difficult. Platforms like Hootsuite and Buffer, for example, make it simple to automate as much of your social media marketing as you need.

While the two systems are quite similar, Buffer is a superior choice because it has a more user-friendly interface and more scheduling possibilities.


The more your business expands, the more accounting it necessitates, which is always a challenge, especially when funds are limited. With tools like automatic invoices, scheduled payments, and cash flow management, Xero helps you reduce your accounting workload.

Xero has a lot of functions squeezed into one piece of software, many of which are aimed to make money management easier for small business owners.

5. Leadformly

You will need to automate your sales process as a small business owner to manage a bigger volume of leads and convert more of them into customers—without hiring a sales force.

Leadformly can help you improve the conversion rates of your forms. It also allows you to segment your leads right on your website pages. It accomplishes this by employing conditional logic to pose questions to leads based on the data they enter. Leadformly links smoothly with any workflow and is compatible with all marketing tools thanks to its numerous connectors.

6. Zapier

Zapier is easy-to-use automation software that helps you save time and increase productivity. Zapier allows you to automate tasks across several applications.

Do you want Gmail attachments to be automatically saved to Google Drive? Or do you want to immediately tweet all of your blog posts to Twitter when they have been published? Perhaps you would like to store all-new Google Docs files to OneDrive and then back them up to Dropbox.

Zapier helps you to automate thousands of processes like these and save time by reducing tedious manual tasks. This frees up your time to focus on more profitable duties.


IFTTT is a service that allows you to automate basic tasks between different apps. This prevents you from bouncing between platforms to perform the same mundane chores.

IFTTT is remarkably similar to Zapier, with the exception that it has a superior free version. The main disadvantage is that you can only have one account, making it unsuitable for groups. 

Another distinction is that IFTTT automation begins immediately once the trigger action is completed. Zapier automation, on the other hand, runs every five or fifteen minutes, depending on the version you are using.

With any of the commercial Zapier versions, you can create Multi-Step Zaps, which allow you to create numerous automation from the same trigger action, which you cannot do with any version of IFTTT.


Workload automation that works helps firms align consumer expectations with business processes, resulting in satisfied customers and a profitable company model. 

If you use one or more of the technologies listed above, you will see an increase in productivity, more free time, and happier staff. Which tools do you use in the office to automate your tasks?

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